NQF Assessment Ready.
Every Day.
NQF visits arrive with 48 hours notice. FormaOS keeps educator credentials, QIPs, and evidence organised - so you demonstrate quality, not scramble.
Trusted by childcare providers running multi-service operations
| Quality Area | Status | |
|---|---|---|
| QA1 - Educational program | Meeting | |
| QA2 - Children's health & safety | Meeting | |
| QA3 - Physical environment | Meeting | |
| QA4 - Staffing arrangements | Working Towards | |
| QA5 - Relationships with children | Exceeding | |
| QA6 - Collaborative partnerships | Meeting | |
| QA7 - Governance & leadership | Meeting |
The Childcare Compliance Gap
The difference between scrambling and being assessment-ready.
Without FormaOS
NQF assessment arrives - staff scramble to gather evidence across shared drives, filing cabinets, and email threads
Educator WWC cards and first aid certificates expire without anyone noticing until the assessor checks
Quality Improvement Plan lives in a dusty Word document - last updated six months ago
Child safety incidents documented inconsistently - state-specific mandatory reporting requirements missed
With FormaOS
Every piece of evidence is already linked to its quality area element - generate a structured evidence pack with one click
Automated 90/60/30-day alerts for every credential - RAG dashboard shows the entire team at a glance
Living QIP with tracked improvement actions, linked evidence, named owners, and continuous progress updates
State-adapted mandatory reporting workflows guide staff step-by-step - every incident tracked to resolution with full audit trail
FormaOS vs. the old way
See how an integrated NQF compliance platform compares to the tools most services are still using.
| Feature | Spreadsheets | Generic GRC | FormaOS |
|---|---|---|---|
| QA element-level evidence mapping | |||
| Educator credential expiry alerts | |||
| Pre-built NQF 7 quality areas | |||
| QIP builder with improvement tracking | |||
| State-specific mandatory reporting | |||
| One-click assessment evidence pack | |||
| WWC check tracking for volunteers | |||
| Self-assessment workflow per QA | |||
| Rating predictor by quality area | |||
| AU-hosted with data sovereignty |
Every Childcare Framework. Pre-Built.
FormaOS ships with every major childcare regulatory framework pre-loaded. Your obligations are mapped from day one - no manual setup required.
ACECQA National Quality Framework
ACECQA · Last updated: 2025-12-01
Three Steps to Audit-Ready
Set up your service and quality areas
Select your service type (long day care, family day care, OSHC, preschool). FormaOS loads all 7 NQF quality areas with element-level requirements, self-assessment prompts, and evidence templates - ready to populate.
Add educators and link credentials
Enter your educators and link their WWC checks, first aid certificates, qualifications, and anaphylaxis training. RAG alerts trigger automatically at 90, 60, and 30 days before expiry.
Collect evidence and stay assessment-ready
Attach evidence to each quality area element as part of daily operations. When an assessment visit is notified, generate a structured evidence pack per quality area - complete with gap analysis - in one click.
Purpose-Built for Childcare Services
Every feature designed around real childcare compliance workflows - not generic task management.
Educator Credentials Table
See every educator's credential status at a glance. WWC cards, first aid certificates, qualifications, and anaphylaxis training - all tracked with RAG status and expiry countdown alerts.
- Working with Children check status per educator
- First aid and CPR certificate expiry tracking
- Qualification verification (Cert III, Diploma, Degree)
- Anaphylaxis and asthma management training currency
NQF Quality Areas Dashboard
Track compliance across all 7 quality areas with element-level completion tracking. Built-in self-assessment tools help your service demonstrate continuous improvement to assessors.
- 7 quality areas with element-level completion tracking
- Self-assessment workflow built into daily operations
- Evidence linkage per element and standard
- Rating predictor based on current evidence coverage
Quality Improvement Plan Builder
Maintain a living QIP that links improvement actions to specific quality areas, tracks progress, and attaches evidence. Always current, always assessment-ready.
- QIP template aligned to NQF quality areas
- Improvement actions with owners and due dates
- Evidence attachment per improvement action
- Progress tracking with completion history
Child Safety Incident Tracker
Structured mandatory reporting workflows that adapt to your state or territory. ACECQA notification timelines built in, with full investigation and resolution tracking.
- State-specific mandatory reporting workflows
- ACECQA notification timeline tracking
- Investigation management with evidence attachment
- Resolution and corrective action documentation
Assessment Visit Readiness
One-click evidence pack export organised by quality area. When the assessor arrives, your evidence is ready - structured, complete, and linked to each NQS element.
- One-click export organised by quality area
- Evidence completeness scoring before export
- PDF evidence pack with table of contents per quality area
- Gap analysis showing missing evidence per element
Experience the Platform
Explore real workflows without creating an account.
Centralised NQF compliance tracking across all services with consistent evidence quality
Pre-built NQF framework, educator credential alerts, one-click evidence packs per service for assessment visits
Educator credential management across a distributed workforce with no central office
Automated WWC and first aid expiry alerts, self-assessment tools for educators, QIP tracking per educator
Simple compliance tracking for a small service with limited admin capacity
Pre-built quality area dashboards, volunteer WWC tracking, QIP builder with guided templates
Built for frameworks governed by
NQF assessment visits can arrive with 48 hours notice. Are your quality area evidence packs current?
Start Governing Childcare Compliance Today
Join Australian organisations that trust FormaOS to maintain continuous compliance.
For small teams getting started with compliance.
For growing organisations with active compliance obligations.
For regulated enterprises with complex multi-framework needs.
AU-hosted · No credit card required · Cancel anytime · Your data never leaves Australia
Frequently Asked Questions
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Pre-built compliance frameworks for every regulated Australian industry